WMOTA General Meeting

July 14, 2022

Show Low Cafe Meeting called to order at 6:00 pm.

Guests welcomed.

Motion made to accept the minutes of the last meeting. Motion passed.

The Treasurer’s report was read. A motion was made to accept the Treasurer’s report. Motion passed.

 Lorna from the Forest Service stated that warmer and wetter weather is forecast for the rest of the season. The Forest Service is working on grants and needs volunteers. They are going to reschedule the Chainsaw class.  A certification is required to use chainsaws to clear trails. Recertification is required every 3 years.

 WMOTA is going to purchase an electrical chainsaw.

The August ride is on August 27th. October 9th will be an added ride. This will be a night ride (full moon).

The first aid kit, AED and Spot are available for members to borrow. The Spot will come with a short class on usage.

 George Leach will be talking about the Rodeo/Chedisky fire on August 11. Location and time will be announced. This will take place of our August meeting.

The July 23 ride will only be around 35 miles. We will start at Sheep’s Corral at 10:00The July 23 ride will only be around 35 miles. We will start at Sheep’s Corral at 10:00 and ride to Greer. We will have lunch at 1:00 at one of the restaurants then head back.

 Sept 16 – 18 will be the Fire in the Sky ATV event in Heber.

Motion to adjourn at 6:33 pm. Motion passed

There will be a regular meeting at the Show Low Café August 11th at 6PM.  We were unable to get a room for George’s presentation.  George will lead the ride on August 27th ride information will be coming.  

August Meeting

There will be a meeting on August 11, 2022 at the Show Low Cafe at 6pm.

July 14, 2022

Meeting will take place at the Show Low Cafe at 6PM.

Minutes from June 9, 2022

Called to order 6:00 pm

Officers present:  Jack Dyer, President

                                Don Kramer, VP

                                Karen Smith, Treasurer

Welcome Guest:  Erin Mathews &  Dave and Cynthia Ellis 

Approval of minutes of last meeting

Treasurer’s Report:  $2,449.10  Checking Account

                                    $1,571.20  Insurance Reserve

                                    $6,293.56  Time Account

Forest Closure:  75 days w/o rain, so far OPEN

June 18th Ride:  Led by Steve Lovett, staging area off the 409 road to Greer Overlook.  Pre ride June 16th.  Details will be emailed later.

No new business:

50/50:  $38.00 won by John Taylor

Meeting

June 9, 2022 Show Low Cafe 6:00 PM meeting.

June meeting

June 9, 2022 Show Low Cafe for the Meeting.

May 12, 2022 Minutes

Meeting called to order by President Dyer at 6:00 pm.

Welcome to guests

Minutes last meeting approved.

Treasurers report Karen Smith

April balance all accounts $ 10,131.79
Lorna McNeil -Cox Forest service spoke about trail re- marking, forest closure conditions, chain saw certification for volunteers.( 3 or 4 days training starting 6-1-22 in Overgaard)Predicting forest closure soon due to dry conditions. 
Ride announcement 5-21-2022 northeast side Escudilla Mountain leader: Chuck Wood.
Appeal for ride leaders for WMOTA, training and orientation available!!
Meeting adjourned at 6:50 P.M.
Submitted DonKramer V.P.

May 21 St. Ride

A trailered ride led by Chuck and Pam Wood. Trailering to Clifford Wise’s land where the cellular tower on US 191 a couple of miles south of Nelson Reservoir is located. The ride will begin at 9 am. From Clifford Wise’s property, our staging location, we will ride toward Loco Knoll and the northeast side of the Escudilla mountain. The ride distance will be approximately 42 miles. The route does have areas that are rocky and there are a few technical areas (off-camper, steep, narrow and high clearance segments) that make this a moderate to advanced skill level ride.

riders should dress in layers (normal for our spring weather), and bring lunch, snacks and drinks. We expect a return to Clifford’s around 3:00PM Please RSVP to cewoodretired@fastem.com or 928-242-343- if you will be there.

April 14, 2022 Minutes

                                     

Board Members Present: Jack Dyer, President;  Don Cramer, Vice President;  Rhonda Baxter, Secretary; Karen Smith, Treasurer.
Meeting called to order at 6:00 p.m. 
Karen Smith has been made Statutory Agent and has filed the 990 and AZ Corp. papers.
Karen stated that WMOTA apparel will now be printed by Outdoors SW. They will add long-sleeved, short-sleeved and women’s shirts, the contact is Annie Groebner.

Jerry Smith talked about the Alpine Trail. The committee has been talking to towns along the trail and they seem to be excited about the trail. A 501C3 application has been submitted. The website is AzAlpineTrail.com.. They will be accepting memberships this spring. Jack Dyer stated that the cost for a couple on the Peace Trail can run $250 a day.
Don Cramer is going to get a box for the Spot and AED to be carried by the “tail gunner” on rides.  
Hoya from the Forest Service said a Travel Management rule will be implemented in October.  The Forest Service has a grant for a full time manager.  Lorna from the Forest Service said the drought is extreme and the fire conditions are high. The Forest Service is working on the Maverick Trail and need volunteers. 
Karen Smith gave the Treasurer’s Report. Don Cramer made a motion made to approve the report, Judy Koski 2nd.  Motion approved. 
Andy Baxter and Rick Taylor will be conducting a New Rider’s Orientation for beginners. It will be a 4 hour course that covers 28 miles of all terrain conditions. 
Jack Dyer encouraged all riders to obtain radios for the rides stating that it is a safety issue. Several types were discussed. 
Don Cramer discussed the House Bill 2456, which would tap into OHV funds. 
New members introduced themselves and were welcomed. 
Jack Dyer made a motion to adjourn and Andy Baxter 2nded. Meeting adjourned at 6:53

Financials

WMOTA 2021 Financial Summary
for December as of 01 January 2021
End of November checking balance $1,730.04
Income
Membership dues
Total Income $0.00
Expenses
Crest lnsurance Group $474.00
Total Expenses $474.00
Insurance Reserve transfer $100.00
End of December checking balance $1,156.04
Social Committee cash on hand $50.00
Insurance Reserve Savings Acct. $1,871.14
Time Account $6,293.30
December Balance $9,370.48
November balance $9,844.42
Change from November -$473.94
Karen Smith, 02 January 2021

WMOTA 2021 Date Description of Transaction Debit (-) Credit ( +) Balance
2020 checkbook carryover 12/31 $0.00 $ 494.64
Debit Check #1127 1/13 Maurice Colwell – Reimburse for maps $92.80 $ 401.84
Deposit 1/19 Membership Dues $160.00 $ 561.84
Debit 1/25 Bank Service fee, because balance went below $500 $10.00 $ 551.84
Deposit 1/26 Transfer from RESERVE ACCT $800.00 $1,351.84
Debit Card 1/29 Annual GoDaddy $179.88 $1,171.96
Debit Card 2/1 Filing fee for 990 $49.99 $1,121.97
Debit 2/1 Transfer to Reserve Account $100.00 $1,021.97
Debit Card 2/16 GoDaddy for 10 email accounts $1,013.31 $ 8.66
Transfer 2/17 Transfer from RESERVE ACCT $1,000.00 $1,008.66
Debit 3/1 Transfer to Reserve Account $100.00 $ 908.66
Credit 3/2 Refund from GoDaddy $653.06 $1,561.72
Debit Check # 1128 3/2 In corp – Statutory Agent $59.00 $1,S02.72
Credit 3/4 Refund from GoDaddy $’80.37 $1,S83.09
Debit Card 3/4 Purchase Webmaster email acct from Go Daddy $84.32 $1,498.77
Deposit 3/S Membership renewals $540.00 $2,038.77
Deposit 3/23 Membership renewals $360.00 $2,398.77
Deposit 3/29 Membership renewals $60.00 $2,4S8.77
Deposit 3/31 Membership renewals $110.00 $2,S68.77
Debit 3/31 Transfer to Reserve Account $100.00 $2,468.77
Deposit 4/S Membership renewals $80.00 $2,548.77
Deposit 4/12 Membership renewals $300.00 $2,848.77
Deposit 4/19 Membership renewals $170.00 $3,018.77
Debit Card 4/26 GoDaddy for Ultimate Managed WordPress 1 YR $64.18 $2,9S4.S9
Debit Card 4/26 GoDaddy for Deluxe WP Premium Support $108.42 $2,846.17
Debit Card 4/26 GoDaddy for Website Security-Advanced $312.02 $2,534.15
Credit 4/29 Refund from GoDaddy for Website Security $312.02 $2,846.17
Debit Card 4/29 AZ Corp. Comm. Annual report $10.00 $2,836.17
Debit Card 4/29 Allegra Printing – Rack Cards $261.40 $2,574.77
Debit 4/30 Transfer to Reserve Account $100.00 $2,474.77
Deposit 5/3 Membership Dues $90.00 $2,S64.77
Debit S/S Go Daddy, Technical support $54.20 $2,S10.S7
Debit Check # 1130 5/10 Don Kramer for First Aid Kit and Waterproof Bag $164.62 $2,34S.95
Debit Check # 1129 5/11 Martha Roberts, Donuts for ride $14.26 $2,331.69
Deposit 5/14 50/SO $70.00 Decals $18.00 $88.00 $2,419.69
Deposit S/14 Membership Dues $230.00 $2,649.69
Deposit 5/28 Membership Dues $120.00 $2,769.69
Debit Card 6/1 Safeway, donuts for ride $18.51 $2,7Sl.18
Debit 6/1 Transfer to Reserve Account $100.00 $2,6Sl.18
Deposit 6/14 50/SO $30.00, T -Shirt $25.00 $55.00 $2,706.18
Deposit 6/14 Membership $60.00 $2,766.18
Debit Check #1131 6/17 US Postal Service, PO Box $166.00 $2,600.18
Deposit 6/21 Membership $40.00 $2,640.18
Debit, Bank 6/23 Safe Box Annual Fee $30.00 $2,610.18
Debit 6/30 Transfer to Reserve Account $100.00 $2,S10.18
Deposit 7/9 Membership $100.00 $2,610.18
Deposit 7/9 50/SO $62.00 $2,672.18
Debit Check #1132 7/13 Don Kramer, case for First Aid Kit $54.67 $2,617.Sl
Debit Card 7/19 Safeway, donuts for ride $42.85 $2,S74.66
Deposit 7/29 Membership $30.00, t-shirts $75.00, Poker Run 145.00 $2SO.OO $2,824.66
Debit 7/30 Transfer to Reserve Account $100.00 $2,724.66
Deposit 8/13 Membership $90.00 $2,814.66
Deposit 8/13 50/50 $67.00 $2,881.66
Debit 8/31 Transfer to Reserve Account $100.00 $2,781.66
Debit Check #1133 8/31 City of Pinetop-Lakeside, reserve pavilion for BBQ $40.00 $2,741.66
Debit card 9/7 Walmart – Ice Cream for dinner $36.69 $2,704.97
Debit Check #1134 9/9 Dickey’s, for BBQ Dinner $816.22 $1,888.7S
Deposit 9/10 50/50 $55.00, Decal $5.00, Donation $20.00 $80.00 $1,968.75
Deposit 9/10 Membership $40.00 $2,008.75
Debit Card 9/9 Safeway, Ice and Water for BBQ $15.42 $1,993.33
Debit Card 9/18 Safeway, donuts for ride $43.67 $1,949.66
Deposit 9/27 Membership $30.00 $1,979.66
Debit 9/30 Transfer to Reserve Account $100.00 $1,879.66
Deposit 10/18 50/50 $43 .00 $1,922.66
Debit 11/1 Transfer to Reserve Account $100.00 $1,822.66
Deposit 11/8 Membership $60.00 $1,882.66
Debit Card 11/29 Spot- annual fee $152.62 $1,730.04
Deposit 11/30 Mountain Bike America -Tour of the White Mtns. $100.00 $1,830.04
Debit 11/30 Transfer to Reserve Account $100.00 $1,730.04
Debit Check # 1135 12/22 Crest Insurance Group $474.00 $1,256.04
Debit 12/31 Transfer to Reserve Account $100.00 $1,156.04
$1,156.04
$1,156.04
$1,1S6.04
$1,156.04
$1,156.04
$1,156.04

WMOTA 2021 October November
Membership Dues $160.00 $1 ,070.00 $550.00 $440 .00 $100.00 $130.00 $90.00 $70.00 $60 .00 $2,670.00
Volunteer fundraisers $100 .00 $100.00
Other club income $800.00 $1 ,000.00 $1,800.00
Social Committee $0.00
Decal ls $18 .00 $5.00 $23.00
Poker runs $145.00 $145 .00
Raffles 50/50 $70.00 $30.00 $62.00 $67 .00 $55.00 $43.00 $327 .00
Other Social Committee income $25.00 $75.00 $20.00 $120 .00
$0 .00
Social Committee Income $0.00 $0 .00 $0.00 $0.00 $88.00 $55.00 $282.00 $67 .00 $80.00 $43.00 $0.00 $0.00 $615 .00
Monthly Club Income $960.00 $1,000.00 $1,070 .00 $550.00 $528.00 $155.00 $412 .00 $157 .00 $150.00 $43.00 $160.00 $0.00 $5,185.00
EXPENSES
Organization fees and memberships $10 .00 $49 .99 $59 .00 $10.00 $30.00 $152.62 $474.00 $785.61
Trail development expenses $92.80 $92.80
WEB site and promotional expenses $179.88 $1,013 .31 -$649.11 $434 .00 $54 .20 $1,032.28
Office supplies and $166 .00 $166.00
Hard asset purchases and expenses $164 .62 $54 .67 $219.29
Other club expenseas$0.00
Social Committee $0.00
Club sponsored campouts/rides $32 .77 $42.85 $43 .67 $119.29
Event equipment and supplies costs $0.00
Gifts and awards for events $0.00
Other Social Committee expenses $0.00
2021 Annual Party costs $40.00 $868.33 $908.33
Social Committee Expenses $0.00 $0 .00 $0 .00 $0.00 $32.77 $0.00 $42 .85 $40.00 $912.00 $0.00 $0.00 $0.00 $1,027 .62
Monthly Club Expenses $282.68 $1,063.30 -$590.11 $444.00 $251.59 $196 .00 $97 .52 $40.00 $912.00 $0.00 $152.62 $474 .00 $ 3,323.60
Insurance Reserve Transfer – checking acct. $0.00 $100 .00 $200.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100 .00 $100.00 $100 .00 $100.00
Beginning Checking Balance $494 .64 $1,171.96 $1,008.66 $2,468.77 $2,474 .77 $2,651.18 $2,510.18 $2,724.66 $2,741 .66 $1,879.66 $1,822.66 $1,730.04
Ending Checking Balance $1,171.96 $1,008 .66 $2.468 .77 $2,474.77 $2,651.18 $2,510.18 $2,724.66 $2,741.66 $1,879.66 $1,822.66 $1,730.04 $1,156.04
Social Committee Cash On Hand $50.00 $50.00 $50.00 $50 .00 $50.00 $50 .00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00
Insurance Reserve Savings Acct. balance $1,671.02 $871.03 $971.04 $1,071.05 $1,171.06 $1,271.07 $1,371.08 $1,471.09 $1,571.10 $1,671 11 $1,771.13 $1,871.14
24 Month Time Account $6,253.74 $6,267 .19 $6,279.37 $6,292.88 $6,292.93 $6,292.98 $6,293.03 $6,293.09 $6,293 .14 $6,293.19 $6,293.25 $6,293.30
Total Monthly Assets $9,146.72 $8,196.88 $9,769 .18 $9,888.70 $10,165.17 $10,124.23 $10,438.77 $10,555.84 $9,793.90 $9,836.96 $9,844.42 $9,370.48